Back office
Manages quotes and the availability of equipment and staff. Creates quotes and invoices. The application brings everything together in one workspace.
eRuka | Application for planning people and events
Clear event planning in one place.
Do you organize events with external staff? Our application helps you manage availability, roles, assignments, and administration without chaos in spreadsheets and emails.
The entire process - from order intake through staff planning to settlement - in one place. After receiving an order, you simply enter the number of people needed, the roles for the event, and the required equipment. The application prepares a quote and sends it to the client for approval. After the event ends, the application helps with or fully automates settlement and invoicing.
Users
Employees and temporary staff
Everyone has their own account. They offer their availability, see their shifts, and access the information they need for each event, such as the location, required equipment, and the client contact.
Clients
They view the quote, confirm it online, and upload the required documents and event materials.
Main application features
The solution is designed for companies that organize events with temporary workers or external staff and need a clear overview of people, roles, availability, and the financial side of each job.
Worker management
- Creating and managing temporary staff accounts
- Defining roles
- Assigning roles to people
People's availability
- Regular availability on days of the week
- Exceptions for specific days
- Entering specific available dates and times
Event planning
- Creating events with a date, time, and location
- Setting required roles and number of workers
- Entering pricing and invoicing status
Assigning people
- Automatic filtering by availability
- Selecting workers by location and time
- Option for manual assignment
Equipment management
- Inventory of equipment in stock
- Allocation to events with availability checks
Report generation
- Overview of events for a selected period
- Worker export for payroll
Remote roles
- Support for working from home
- Module for entering and managing tasks
- Tracking feedback and deadlines
Invoicing and Abra Flexi
- Integration with the accounting software Abra Flexi
- Creating quotes and invoices
- Online quote approval by customers
Custom adjustments
- Feature customization based on client needs
- Option to extend the application
- Individual technical support
Who the application is suitable for
Event and production companies
Companies that regularly build teams of temporary staff for events of different sizes.
Agencies working with external staff
Teams that need to quickly match roles, locations, and workers' availability.
Book a non-binding demo
Write to us and we will send you access to the demo version. Together we will go through your needs and propose a suitable approach.
During a short consultation, we will show you how the application fits into your operations and which processes it can simplify the fastest.
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